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Snacks Ahoi

Snacks Ahoi

Client

Snacks Ahoi

Services:

Centralize vending machine
inventory management in Odoo

Date:

31 – Dec – 2025

About Snacks Ahoi

Snacks Ahoi is a family business from Bavaria with a clear mission: We want to offer people easy and flexible access to food and everyday goods, whether in companies, schools, hotels or in retail.
Our snack and beverage vending machines create small moments of enjoyment for employees, students, or customers – whether hot, cold, sweet, salty, savory, or fresh. With our wide range of international snacks and drinks, we aim to meet the needs of diverse target groups and contribute to ensuring that people feel well catered for while on the go in Bavaria.

Vendon Telemetry Integration with Odoo

Client Overview 

The client operates a network of 7 vending machines connected to Vendon.net for telemetry, sales tracking, and machine-level inventory data.  
While Vendon provided machine-level visibility, the client lacked a centralized ERP system to manage forecasting, purchasing, and inventory optimization. 
Most operational decisions were being handled manually using Excel spreadsheets, which resulted in inefficiencies and errors.

Challenges 

The client was facing multiple operational challenges: 

Inventory planning was manual and error-prone

No automated forecasting based on actual sales data

Frequent stock-outs on fast-moving products

Overstocking of slow-moving or discontinued items

No automatic purchase order creation

Difficulty managing expired, damaged, and duplicate products

Lack of synchronization between Vendon data and internal inventory records

Project Objectives 

The goal of this project was to:

Centralize vending machine inventory management in Odoo 

Automate sales, stock, and refill synchronization from Vendon

Implement sales-based forecasting 

Automate purchase order generation 

Ensure accurate, clean, and auditable inventory data

Client Requirements 

Warehouse Setup 

Each vending machine must have a dedicated warehouse/location in Odoo to track stock individually. 

Master Warehouse 

A central master warehouse was required to manage total inventory and supply vending machines. 

Vendon Telemetry Integration 

Vendon API integration to synchronize: 
• Vending machines 
• Products and categories 
• Sales transactions 
• Refill operations 
• Real-time inventory levels 

Forecasting 
 
Sales-based forecasting using historical Vendon sales data. 

Automated Purchase Orders  
 
Automatic purchase order generation based on minimum and maximum stock rules. 

Inventory Cleanup

Systematic handling of: 
• Expired items 
• Damaged goods 
• Discontinued products 
• Duplicate products 
• Private/internal use items 

Infranext Solution Overview 

Infranext implemented a fully automated Odoo-based solution integrated directly with Vendon Telemetry APIs. 

System Architecture 

• One Master Warehouse configured in Odoo. 
• Individual internal stock locations for each vending machine. 
• Automated stock transfers between master warehouse and machines.
• Centralized purchasing and forecasting logic. 

Vendon API Integration 

A custom Vendon API client was developed inside Odoo that: 
• Securely connects to Vendon using token-based authentication.
• Fetches machines, products, sales, refills, and stock data. 
• Runs scheduled background jobs with locking to avoid duplication.
• Processes data in chunks for performance and reliability. 

Product & Category Synchronization 

• Vendon products are automatically created and updated in Odoo.
• Vendon tags are mapped to POS and product categories. 
• Discontinued products are automatically archived.
• VAT rates are dynamically created and applied.

Sales Automation 

• Every Vendon vend creates a sales order in Odoo. 
• Stock is deducted from the correct vending machine location.
• Deliveries are automatically validated.
• Sales history is preserved for forecasting.

Refill & Internal Transfers 

• Vendon refill data creates internal stock transfers. 
• Stock moves from Master Warehouse to vending machine locations. 
• Net refill quantities are calculated automatically.

Inventory Accuracy & Reconciliation 

• Real-time on-hand quantities are synchronized from Vendon.
• Forced inventory corrections ensure data accuracy.
• Obsolete products are automatically removed from machine stock.

Forecasting & Purchase Automation

• Historical sales data feeds Odoo forecasting.
• Minimum/maximum rules trigger automatic purchase orders.
• Purchasing decisions are fully data-driven. 

Monitoring & Alerts 

• Automated anomaly detection for vending machines. 
• Alerts for suspicious cash or cashless transaction patterns. 
• Real-time operational visibility.

Business Impact

• 100% elimination of Excel-based inventory tracking. 
• Accurate real-time inventory per vending machine.
• Reduced stock-outs and overstocking.
• Automated purchasing and forecasting. 
• Improved operational efficiency and scalability.

Conclusion

This solution transformed the client’s vending operations into a fully automated, data-driven system.  
By integrating Vendon telemetry with Odoo ERP, Infranext delivered a scalable platform that improves inventory accuracy, reduces operational overhead, and enables intelligent business decisions. 

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